Privacy Policy

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WikiTide values your privacy, which is one of our main priorities to maintain. This Privacy Policy document covers types of information collected and recorded by WikiTide through WikiTide.org and through any other services offered by WikiTide ("Services"), the handling of that information, as well as rights and recourse for platform users regarding this data. By using the Services, you agree and consent to this Privacy Policy.

If you have any questions regarding our privacy practices or would like to exercise your privacy rights, please email staff(at)wikiforge.net.

1. Information collected and how it's used

The personal information that you are asked to provide, and the reasons why you are asked to provide it, will be made clear to you at the point we ask you to provide your personal information. We retain User information collected indefinitely for archival, restorative, or research purposes. Your personal information is kept private and stored securely until a time it is no longer required or has no use. We also retain individual Usage information for 180 days, after which it is deleted.

1.1. User information

If you so choose, you may create an account on WikiTide. An account is required on some wikis hosted by WikiTide in order to allow editing, viewing, or other privileges, along with some features which are reserved only for logged-in users such as requesting a wiki. At the time of account creation, we collect personal information such as username and password. Your username will be used to identify you on our Services.

You may also provide additional information, if you so choose it, such as your real name, pronoun preferences, or other information, in your user preferences. This information will be public and labeled as such. Your real name may be used to attribute your Contributions.

Please use discretion when sharing personal information in public venues on WikiTide. This information may be archived or indexed by third parties and search engines and may appear in search results for search engines.

E-mail

If you so choose, you may link an e-mail address to your account. Providing an email may be required on some wikis or to use some features but will remain private unless you personally disclose it in a public venue such as a user profile page.

WikiTide may send you emails containing WikiTide-related announcements, notices, and notifications including messages informing you of changes to our Services, new service offerings, or other information related to your use of the Services. You can control what e-mails you receive through your user preferences though note that you may not opt out of e-mails related to your use of our Services (e.g. password reset e-mails).

In addition to the above, users with verified email addresses may communicate with each other. By default, if you have a verified email address, other users may use a Special page ("EmailUser") to send messages to you and vice versa. When you use EmailUser to send a message, WikiTide will send an email to the recipient of your choice which includes your e-mail address and the content you chose to send. Your e-mail address is not revealed when others contact you. EmailUser functionality may be enabled or disabled on the Preferences page.

1.2. Usage information

WikiTide may collect certain usage information, such as the Internet protocol (IP) address, device identifier, browser type, and the date, time, and URL headers and referrer of a request. WikiTide may use cookies (as further described below) or other automated mechanisms to collect this information and may collect this information on an aggregate or individual basis. WikiTide utilizes this information for statistical purposes, to help administer, manage, and improve our Services, investigate and prevent abuse, analyze trends, and to tailor your user experience. WikiTide may use anonymized usage statistics derived from this information for marketing, research, or reporting purposes. We respect the 'Do Not Track' header and do not collect analytics data from users who have enabled this feature on their browsers.

1.3. Contributions

Making a contribution (such as an edit) through our Services ("Contributions") creates a public record of every piece of content added, removed, or altered by you, which WikiTide retains indefinitely. Article or edit histories show when a contribution was made, as well as the username (if you are logged in) or IP address (if you are not logged in) of the person who made the edit. Even if an article, revision, or any other sort of contribution, is "deleted," this may still be viewable by wiki operators, WikiTide personnel or vetted volunteers, or their delegates. Aside from the rare times when WikiTide is required to delete an edit history, revision, or other contribution in response to a court order or legal process, there is no guarantee that permanent deletion will occur.

Your Contributions may be visible to the public and may show up on search engines. If you have an account registered with WikiTide, your Contributions will be attributed and associated to your username (or potentially with the "real name" set in your user preferences, if defined). If you are not registered with WikiTide, your Contributions will be associated with your IP Address. Please do not contribute anything that you are uncomfortable making permanently public, like revealing your real name or location in your contributions as this may be copied and redistributed throughout the Internet by other people.

1.3.1. Private wikis

Some wikis choose to restrict who can view the content on that wiki. WikiTide personnel and a small number of vetted volunteers have access to content on private wikis as part of their role in assisting to provide our Services. Access to content on private wikis is granted or revoked by the administrators of these wikis. Be aware that the wiki administrators can restrict your access to Contributions you have made on a private wiki, or even make the entire wiki public content.

1.4. Wikis local privacy policy

WikiTide's Privacy Policy applies to all wikis but the operators of some wikis may collect additional User information. WikiTide does not endorse any such additional data requests nor collect or retain it. All such data collection must be described on a privacy policy page on that wiki and must be done in accordance with the law. If you believe a wiki is collecting data beyond the scope of its local privacy policy or in violation of the law, please discontinue using that wiki and inform WikiTide immediately.

3. Cookies

Like any other website, WikiTide uses "cookies". Cookies are used to store information including visitors' preferences and logged-in status. Cookies are not required to use WikiTide Services but may be required for some functions.

Cookies are used for:

  • Accounts - Logging in and using an account requires cookies in order to keep you logged in.
  • Analytics - WikiTide collects Usage Information purely for statistical purposes though you may opt out of it by enabling your browser's "Do Not Track" feature. What is collected is governed as described in the section below.
  • Preferences - Some features may utilize cookies in order to remember your preferences such as dismissing a notice.

Enabling cookies does not send or disclose your personal information to third parties.

4. Sharing Information with Third Parties

WikiTide is committed to privacy and will never sell your data to advertisers or share your information with third parties without your consent. Some individuals or organizations may have access to user or usage information in order to help us provide our Services or to maximize your experience:

  • Analytics - WikiTide may collect, use, and share aggregated and anonymized Usage/User information and statistics derived from these with wiki administrators, users, or other third parties we may choose. The analytical data does not contain personally identifiable information.
  • Legal reasons - We may share Usage and/or User information where we believe it to be necessary in order to satisfy or comply with a valid court order, warrant, or subpoena, law or regulation, or other judicial or administrative order. Should your data be shared in order to comply with an aforementioned circumstance, we will notify you, via e-mail, within fourteen (14) business days unless we are either barred from doing so by court order, we believe there to be a credible risk of harm to life or limb by disclosing the request, or you do not have a verified e-mail address on your account.
  • Protect WikiTide and others - WikiTide may use or share Usage and/or User information if it is deemed necessary in order to protect WikiTide or others from legal threats, threats of harm, or to protect ourselves, users, or others from any other sort of threat. We may also disclose this information if we reasonably believe, in good faith, that it is necessary in order to detect, prevent, or otherwise assess and address potential spam, malware, fraud, abuse, unlawful activity, and security or technical concerns.
  • Service providers - WikiTide may share User or Usage information, where required, with third-party service providers in order to provide our Services.

5. Region-specific rights

5.1. Europe - GDPR Data Protection Rights

We would like to make sure you are fully aware of all of your data protection rights. Every user is entitled to the following:

  • The right to access – You have the right to request copies of your personal data.
  • The right to rectification – You have the right to request that we correct any information you believe is inaccurate. You also have the right to request that we complete the information you believe is incomplete.
  • The right to erasure – You have the right to request that we erase your personal data, under certain conditions. Note that Contributions made are not subject to this clause as they are governed by applicable content license contract under which you submitted the data. In particular, you should be aware that most Creative Commons licenses require that attribution to the author of the content is provided.
  • The right to object to processing – You have the right to object to our processing of your personal data, under certain conditions.
  • The right to data portability – You have the right to request that we transfer the data that we have collected to another organization, or directly to you, under certain conditions.

If you make a request, we have one (1) month to respond to you. If you would like to exercise any of these rights, please contact us.

6. Children's Information

Another part of our priority is adding protection for children while using the internet. We encourage parents and guardians to observe, participate in, and/or monitor and guide their online activity.

WikiTide does not knowingly collect any Personal Identifiable Information from children under the age of 13 nor target them. If you think that your child provided this kind of information on our website, we strongly encourage you to contact us immediately and we will do our best efforts to promptly remove such information from our records.

7. Notifications

7.1. Security breaches

Should a security breach at WikiTide occur in which your personal information is exposed, WikiTide will notify you of this and will issue a public disclosure. If you have an e-mail address registered and verified with us, we will send you a notification via e-mail.

7.2. Changes to This Privacy Policy

We may update our Privacy Policy from time to time. Thus, we advise you to review this page periodically for any changes. We will notify you of any changes by posting an announcement on our Website. These changes are effective immediately after they are posted on this page and your continued usage of WikiTide after an update constitutes your acceptance of any modifications made to this policy.